Requesting Meeting Space
Only companies that have registered to exhibit and assume 100% of their housing block from the previous year and are in good standing with their payables will be permitted to request meeting space.
Companies must complete the Affiliate Function Application for any hosted events. The affiliate function form must be completed for every affiliate function per day function space is needed, whether or not the meeting is at one of the ASCRS•ASOA official hotels. If you are requesting function space at a property that is not one of the ASCRS•ASOA official hotels, you are still required to apply for function space via the online application process.
The affiliate function application can be found within each exhibitors personalized dashboard starting on October 29, 2012. Requests can only be made online. All space assignments are subject to availability and requests are handled on a first-come, first-served basis.
There is a $250.00 non-refundable administrative fee charged per function per day up until January 30, 2013. Space requests made on or after January 31, 2013 will be charged a non-refundable $500.00 administrative fee.
Any CME events are charged on a sliding scale based on attendance. Once the affiliate function form has been submitted ASCRS will contact the exhibiting company in reference to the fee.
Hospitality Suites fall under the affiliate function policy and follow all rules and regulations set forth by the affiliate function policy and procedures listed in the exhibitor prospectus.
Payments must be made using one of the following credit cards: VISA, MasterCard, or American Express. Checks will not be accepted as a form of payment for affiliate functions. Applications received incomplete and/or without payment will not be processed.